Reception & Facilities Assistant

  • Full Time
  • Permanent
  • Guernsey

AD-GSY-2894

Alexander Daniels Offshore is working with a business based in Guernsey to recruit a Reception & Facilities Assistant.

 

Responsibilities:

 

  • To greet clients and visitors to the office in a friendly and professional manner.
  • To notify person(s) being visited of arrival of visitor and liaise further as and when required.
  • To record arrival of clients and issue passes as required in compliance with ISO security
  • To pay particular attention to client care and ensure that all visitors receive the highest quality of service.
  • To ensure full ownership of the Reception and all associated areas, making sure that the areas are kept in the best possible order at all times.
  • Manage all bookings, through the online booking system, for all rooms in the reception and associated meeting areas.
  • Ensure that refreshments for meetings and catering requirements are provided as required. Assist and serve catering provision as required.
  • Undertake procurement for the office as required (stationery, provisions, etc) and deal with invoices & recharges as required.
  • Assist the facilities manager to maintain all areas of the building to the highest standard and report to those responsible.
  • Check meeting rooms on a regular basis throughout the day, remove any objects causing any obstruction to the main walkway or fire exits.
  • The post holder will be required to be a fire warden and first aider; the appropriate training will be provided.
  • Preparation and sorting of all mail and associated courier services.
  • Cover on reception involving liaising with clients and hospitality.
  • Use of the online room booking system.
  • Ordering of office supplies and services from agreed list of service providers.
  • Assist the local Facilities Manager with building services and facilities liaising closely with maintenance and cleaning contractors.
  • Liaising with contractors on repairs and maintenance issues.
  • Involvement with the ordering and maintenance of stationery and other facilities related equipment and services.
  • Assist the local facilities manager to maintain all areas of the building to the highest standard and to report faults to those responsible.
  • Assist with the testing of business continuity plan and maintaining emergency contacts/key holders etc.

 

Personal Attributes:

 

  • Flexibility is essential to suit the needs and working practices of the department and its internal clients.
  • Capable of operating as a member of a team and work unsupervised.
  • Ability to organise and prioritise workloads, together with the ability to handle deadlines and respond well under pressure.
  • Sound decision-making capabilities.
  • Good written communication skills and an ability to deal with internal and external clients and contacts and all levels.
  • Smart appearance.
  • Good administration and organisational skills.
  • Helpful and willing “can do” attitude.

 

Key Details

 

Category | Administration

Level | Admin

Type | Permanent

Ref Number  | AD-GSY-2894



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