Company Secretary

  • Full Time
  • Permanent
  • Guernsey


Alexander Daniels Offshore is working with a business based in Guernsey to recruit a Company Secretary.




  • To convene, attend board and committee meetings,
  • To liaise with Board members and other relevant parties in respect of meeting arrangements.
  • To manage the timely preparation of agendas, action points and minutes arising from each meetings.
  • To provide company secretarial support for the set-up of corporate entities and LP’s in various jurisdictions as well as maintaining company records, share and registrar functions and system maintenance.
  • To ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
  • To make stock exchange announcements as and when required.
  • To co-ordinate the preparation of board packs and their timely circulation and dispatch in conjunction with the fund administration teams.
  • To ensure good levels of communication with client teams (all levels of staff).
  • To prepare notices, proxies and other supporting documents for General Meetings, including liaison with relevant legal advisors.
  • To ensure the timely dispatch and collation of proxies where the client entity does not use an external registrar and liaise with the relevant administration team to ensure a quorum is obtained.
  • To liaise with external Registrars in respect of the collation of proxies for relevant client entities.
  • To ensure that statutory filings and payment of relevant fees are completed within statutory time frames.
  • To ensure that databases and Document Management Systems are maintained in accordance with agreed procedures.
  • To maintain the Company Secretarial Meeting Planner and Calendar.
  • To assist in co-ordinating Company Secretarial aspects of new client take-on procedures.
  • To ensure that the funds meet their on-going statutory and regulatory requirements / continuing obligations.
  • To provide other related support services as and when required.


Skills and Experience:


  • At least 2-5 years’ experience working in a Company Secretarial area, fund administration or similar environment.
  • Knowledge of UKLA Listing Rules, MAR and the local regulatory framework.
  • Qualified ICSA (or training toward this qualification) would be an advantage.


Personal Attributes:


  • Good experience of writing concise and accurate minutes.
  • The ability to work under pressure and to deadlines.
  • A working knowledge and experience of Viewpoint and/or other systems would be desirable.
  • Excellent communication skills and the ability to work well within a team as well as on own initiative.
  • The ability to keep clear and concise records and to add value to the Company Secretarial role.
  • Motivated, efficient and well organised.


Key Details


Category | Company Secretarial

Level | Admin

Type | Permanent

Ref Number  | AD-GSY-2751

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