Banking and Insurance Administrator

  • Full Time
  • Permanent
  • Guernsey

AD-GSY-2740

Alexander Daniels Offshore is working with a business based in Guernsey to recruit a Banking and Insurance Administrator.

 

Responsibilities:

 

  • Organising, arranging and maintaining diaries for the Director, Deputy Directors and various team members. Acting as a gatekeeper where necessary.
  • Creating accurate and concise minutes of meetings when necessary, including potentially for external meetings.
  • Producing, collating and preparing documents for meetings and other events. Photocopying, binding and finishing documents as required.
  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, CRM etc. to produce and amend correspondence, briefing papers, reports, presentations, records, spreadsheets, databases and other documentation.
  • Proof reading documents and other written material.
  • As Training Coordinator for the Division, circulating relevant training courses to team members, booking courses, arranging payment, updating calendars and monitoring the Division’s training budget.
  • Providing secretarial and administrative support as necessary (including potentially other divisions on short term basis), for example organising refreshments for meetings and transmitting confidential correspondence as directed.
  • Ensuring the relevant team member, including the Director, is well prepared for meetings.
  • Devising and maintaining office systems, including data management, organising, storing and filing paperwork, documents and computer-based information.
  • Arranging attendance at events including coordinating travel, visas and accommodation; ensuring value for money.
  • Completing administrative forms such as expense claims, pre-authorisation of travel, foreign currency requests, credit card reconciliation etc.
  • Meeting and greeting visitors of all levels of seniority professionally.
  • Booking meeting rooms and conference facilities.
  • Dealing with incoming emails, post, screening incoming phone calls, enquiries and requests and handling them where appropriate on behalf of members of the team.
  • Liaising with reception for meetings, workshops, visitors, taxis etc.
  • Providing lunchtime cover for the Receptionist as and when required.
  • Collaborating with others across the team. Assisting with the on-boarding of new staff joining the organisation.
  • Demonstrating an awareness of Industry demands (including our Balanced Scorecard), developing a ‘can do’ attitude whilst taking personal responsibility for own workload, prioritising tasks and rescheduling as required.
  • Completing all work promptly to a high standard, in line with team requirements, displaying a high level of attention to detail and the ability to identify errors in data or documents.
  • Self-starting, using own initiative to act on opportunities.
  • Making constructive recommendations for change and improvement and assists in the implementation of all change.

 

Key Details

 

Category | Banking, Finance / Insurance / Administration

Level | Admin

Type | Permanent

Ref Number  | AD-GSY-2740



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